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NCBA Constitution
Article I: Duties of the President
The President shall be a member of and act as chairman of the Board of Directors. He/ she shall see
that the constitution and by-laws shall be properly executed and that the other officers of the
Association shall fulfill their duties correctly. He/she shall conduct the Club’s business through the
mail or at any special meetings which may be requested by the Board of Directors. He/she shall
preside at Club’s meetings and shall be an ex-officio member of all committees. He/she may appoint
committees for special purposes to carry, on the business of the Club. The President shall vote only
when there is a tie to be broken on a Board vote. He/she may appoint Directors to fill unexpired terms
or to fill vacancies.
Article II: Duties of the Vice President
The Vice President shall act as presiding officer should the President be absent or be unable to act.
In case of disability of both the President and Vice President, the Board of Directors shall select a
member of the Board to preside. In the case that the President is no longer able to complete his/her
office due to disability, the Vice- President shall complete the President's term of office.
Article III: Duties of the Secretary
• Conducting the correspondence of the Club.
• Keeping minutes of all meetings.
• Having charge of all books, records, and equipment relating to the office.
• Serving as editor of the quarterly newsletter unless another person has been appointed in that
capacity by the President.
• Serving as caretaker of all inventory which is offered for sale by the Club.
• Forward to the Secretary elect all records and other materials and equipment which are the
property of the Club within thirty days of the completion of his/her term of office. The cost of the
shipment of that material will be the responsibility of the Association.
• Shows that have been selected as meet sites will be sent all materials related to the appropriate
meet. After meet reports have been received the Secretary shall see to it that the appropriate awards
are sent to members in good standing.
• Shows that do not return the required report within six months shall not be awarded a meet of
any kind the following year. The Secretary shall notify the Club memberships of the names of any
shows that are not eligible for NCBA meets in the newsletter.
Article IV: Duties of the Treasure
* Keeping an account of all income and of all expenses incurred. Statements of all Association
accounts should appear in the newsletter not less than twice in each calendar year.
* Keeping a correct list of all memeber and of the dues status of each member.
Article V: Duties of the District Directors
• A Director shall serve on the Board of Directors and respond to requests for votes and/or
opinions regarding Club business. Repeated failure to do so may be grounds for removal from office.
• A Director shall place the District Meet in his/her district each year. It is his/her responsibility to
place the meet at least ninety days prior to when it will take place and to notify the Secretary in writing
of the location.
• The Director shall make every effort to attend the District Meet and whichever other meets take
place within that District.
• At meets which the Director attends he/she is the official representative of the Club in the
absence of an officer. The Director should assure that the conditions under which the meet has been
placed are being met and should accept and forward to the Secretary the dues of any new members
• The Director shall appoint a Representative for each state within his/her districts.
• A Director shall submit a report on activity in his/her district for the newsletter at least twice
annually.
• Unless otherwise stipulated, all matters before the Board of Directors will be decided by a
simple majority vote. A quorum shall consist of 1/2 plus one.
Article VI: The Duties of State Representatives
Representatives should make every effort to attend meets within their state or province.
Article VII: Meets and Awards
• The NCBA will offer special awards for Champion Call Duck and Reserve Champion Call to
members in good standing before judging at all Special, District, and National NCBA Meets.
• Master Exhibitor and Master Breeder points may be earned at any type of meet provided that it
meets all Club conditions. All shows which host meets must be sanctioned by the A.P.A. or A.B.A. and
must be open to the world. Judges of the Bantam Duck class must be A.P.A. or A.B.A. licensed or
must have been approved by the NCBA.
• Special Meets shall be placed by the District Director with shows which are deserving and
qualified for a meet but which have not been granted another type of meet.
• District Meets shall be placed each year by the District Director. No district shall host more than
one District Meet in one show year.
• One National Meet shall be placed each year by the Board of Directors after bids have been
solicited from interested shows. No other NCBA meet higher than a special meet may be held on the
same weekend within a 250 mile radius of the National. Shows that bid for National Meets must do
so in writing during a time frame which is established and publicized by the Board of Directors and
must be willing to abide by any rules established by the Board and contained on the bid form.
Article VIII: Membership fees
Dues are in US Dollars - Non-US members add $4.00
• Individual membership: $15.00 per year, $29.00 for two years
• Family membership: $17.00 per year, $33.00 for two years.
• Junior Membership ( sixteen years old and younger ) $8.00 per year.
Individual Lifetime membership of $200.00
Article IX: Voting rights
Each individual member has one vote any time the membership is polled or an election is held. A
family membership is entitled to two votes. Junior memberships have no voting rights. A member
may not be more than 30 days behind in dues to be considered to be in good standing, and thus
entitled to vote.
Article X: Order of Business rules
Robert's Rules of Order shall be the parliamentary guide for all meetings.
Article XI: Elections
Elections shall be held every two years for all offices. Nominations shall be solicited by the
Secretary in a newsletter no later than June 1st of the election year. Officer and Director positions shall
be elected in alternating years as follows. On even numbered years, the Vice-President, Secretary and
the even numbered districts 2, 4, 6, 8, & 10 shall be elected. On odd numbered years, the President,
Treasurer and odd numbered districts 1, 3, 5, 7, & 9 shall be elected.
Each member may vote for all officers and for the Director in his/her district.
Nominees' names must not appear on the ballot before the nominee accepts nomination in
writing and received by the Secretary.
Nominations will appear in the Fall newsletter after accepted by the nominees. The issue
containting the names of the nominees should be mailed no later than October 31st. The ballots will
be contained in the winter newsletter which should be mailed no later than December 31st.
An Election Commissioner shall be appointed by the President and approved by the Board of
Directors.
Duties of the Election Commissioner: All ballots shall be received by the Election Commission
who will determine that each ballot is properly marked, signed and dated, and that it has been
received by the deadline established by the Board of Directors. The ballots will be tallied and the
results will be sent in writing to the Secretary, no later than one week after the expiration of the voting
deadline. The Election Commission will then retain the ballots in the envelopes in which they arrived
until he/she is given permission to dispose of them by the newly elected Board of Directors.
The Secretary will notify all candidates of the results of the election in writing within one week of
receiving the election results. The written notification will include the total number of votes cast and the
number which each candidate received for each office.
Districts are as follows:
District 1: CT, ME, MA, NH, RI, VT
District 2: MD, NJ, NY, PA, DE
District 3:IN, MI, OH
District 4: KY, NC, TN, VA, WV
District 5: IL, IA, MN, WI, ND, SD
District 6: CO, KS, MO, NE
District 7: AR, LA, MS, OK, TX
District 8: AZ, CA, NM, UT, HI
District 9: AK, ID, MT, OR, WA, WY
District 10: AL, SC, GA, FL
The President shall be a member of and act as chairman of the Board of Directors. He/ she shall see
that the constitution and by-laws shall be properly executed and that the other officers of the
Association shall fulfill their duties correctly. He/she shall conduct the Club’s business through the
mail or at any special meetings which may be requested by the Board of Directors. He/she shall
preside at Club’s meetings and shall be an ex-officio member of all committees. He/she may appoint
committees for special purposes to carry, on the business of the Club. The President shall vote only
when there is a tie to be broken on a Board vote. He/she may appoint Directors to fill unexpired terms
or to fill vacancies.
Article II: Duties of the Vice President
The Vice President shall act as presiding officer should the President be absent or be unable to act.
In case of disability of both the President and Vice President, the Board of Directors shall select a
member of the Board to preside. In the case that the President is no longer able to complete his/her
office due to disability, the Vice- President shall complete the President's term of office.
Article III: Duties of the Secretary
• Conducting the correspondence of the Club.
• Keeping minutes of all meetings.
• Having charge of all books, records, and equipment relating to the office.
• Serving as editor of the quarterly newsletter unless another person has been appointed in that
capacity by the President.
• Serving as caretaker of all inventory which is offered for sale by the Club.
• Forward to the Secretary elect all records and other materials and equipment which are the
property of the Club within thirty days of the completion of his/her term of office. The cost of the
shipment of that material will be the responsibility of the Association.
• Shows that have been selected as meet sites will be sent all materials related to the appropriate
meet. After meet reports have been received the Secretary shall see to it that the appropriate awards
are sent to members in good standing.
• Shows that do not return the required report within six months shall not be awarded a meet of
any kind the following year. The Secretary shall notify the Club memberships of the names of any
shows that are not eligible for NCBA meets in the newsletter.
Article IV: Duties of the Treasure
* Keeping an account of all income and of all expenses incurred. Statements of all Association
accounts should appear in the newsletter not less than twice in each calendar year.
* Keeping a correct list of all memeber and of the dues status of each member.
Article V: Duties of the District Directors
• A Director shall serve on the Board of Directors and respond to requests for votes and/or
opinions regarding Club business. Repeated failure to do so may be grounds for removal from office.
• A Director shall place the District Meet in his/her district each year. It is his/her responsibility to
place the meet at least ninety days prior to when it will take place and to notify the Secretary in writing
of the location.
• The Director shall make every effort to attend the District Meet and whichever other meets take
place within that District.
• At meets which the Director attends he/she is the official representative of the Club in the
absence of an officer. The Director should assure that the conditions under which the meet has been
placed are being met and should accept and forward to the Secretary the dues of any new members
• The Director shall appoint a Representative for each state within his/her districts.
• A Director shall submit a report on activity in his/her district for the newsletter at least twice
annually.
• Unless otherwise stipulated, all matters before the Board of Directors will be decided by a
simple majority vote. A quorum shall consist of 1/2 plus one.
Article VI: The Duties of State Representatives
Representatives should make every effort to attend meets within their state or province.
Article VII: Meets and Awards
• The NCBA will offer special awards for Champion Call Duck and Reserve Champion Call to
members in good standing before judging at all Special, District, and National NCBA Meets.
• Master Exhibitor and Master Breeder points may be earned at any type of meet provided that it
meets all Club conditions. All shows which host meets must be sanctioned by the A.P.A. or A.B.A. and
must be open to the world. Judges of the Bantam Duck class must be A.P.A. or A.B.A. licensed or
must have been approved by the NCBA.
• Special Meets shall be placed by the District Director with shows which are deserving and
qualified for a meet but which have not been granted another type of meet.
• District Meets shall be placed each year by the District Director. No district shall host more than
one District Meet in one show year.
• One National Meet shall be placed each year by the Board of Directors after bids have been
solicited from interested shows. No other NCBA meet higher than a special meet may be held on the
same weekend within a 250 mile radius of the National. Shows that bid for National Meets must do
so in writing during a time frame which is established and publicized by the Board of Directors and
must be willing to abide by any rules established by the Board and contained on the bid form.
Article VIII: Membership fees
Dues are in US Dollars - Non-US members add $4.00
• Individual membership: $15.00 per year, $29.00 for two years
• Family membership: $17.00 per year, $33.00 for two years.
• Junior Membership ( sixteen years old and younger ) $8.00 per year.
Individual Lifetime membership of $200.00
Article IX: Voting rights
Each individual member has one vote any time the membership is polled or an election is held. A
family membership is entitled to two votes. Junior memberships have no voting rights. A member
may not be more than 30 days behind in dues to be considered to be in good standing, and thus
entitled to vote.
Article X: Order of Business rules
Robert's Rules of Order shall be the parliamentary guide for all meetings.
Article XI: Elections
Elections shall be held every two years for all offices. Nominations shall be solicited by the
Secretary in a newsletter no later than June 1st of the election year. Officer and Director positions shall
be elected in alternating years as follows. On even numbered years, the Vice-President, Secretary and
the even numbered districts 2, 4, 6, 8, & 10 shall be elected. On odd numbered years, the President,
Treasurer and odd numbered districts 1, 3, 5, 7, & 9 shall be elected.
Each member may vote for all officers and for the Director in his/her district.
Nominees' names must not appear on the ballot before the nominee accepts nomination in
writing and received by the Secretary.
Nominations will appear in the Fall newsletter after accepted by the nominees. The issue
containting the names of the nominees should be mailed no later than October 31st. The ballots will
be contained in the winter newsletter which should be mailed no later than December 31st.
An Election Commissioner shall be appointed by the President and approved by the Board of
Directors.
Duties of the Election Commissioner: All ballots shall be received by the Election Commission
who will determine that each ballot is properly marked, signed and dated, and that it has been
received by the deadline established by the Board of Directors. The ballots will be tallied and the
results will be sent in writing to the Secretary, no later than one week after the expiration of the voting
deadline. The Election Commission will then retain the ballots in the envelopes in which they arrived
until he/she is given permission to dispose of them by the newly elected Board of Directors.
The Secretary will notify all candidates of the results of the election in writing within one week of
receiving the election results. The written notification will include the total number of votes cast and the
number which each candidate received for each office.
Districts are as follows:
District 1: CT, ME, MA, NH, RI, VT
District 2: MD, NJ, NY, PA, DE
District 3:IN, MI, OH
District 4: KY, NC, TN, VA, WV
District 5: IL, IA, MN, WI, ND, SD
District 6: CO, KS, MO, NE
District 7: AR, LA, MS, OK, TX
District 8: AZ, CA, NM, UT, HI
District 9: AK, ID, MT, OR, WA, WY
District 10: AL, SC, GA, FL